Qualified Electronic Seals: Seal Documents with Trust and Security.
Seal Trust into Every Transaction.
When your documents carry weight – legal, financial, or regulatory – trust and security are non-negotiable. IDnow’s Qualified Electronic Seals (QSeals) gives your organisation an unbeatable guarantee: proof that every sealed document truly comes from you and remains tamper-free. Built on the highest eIDAS trust standards, IDnow’s QSeals protect your brand and your customer relationships by ensuring authenticity and integrity at scale, while supporting your digital transformation and compliance requirements.
Designed for automated, high‑volume issuance, IDnow’s QSeals fit seamlessly into any workflow and replaces paper-based processes with tamper‑evident proof, reducing manual effort, speeding up operations and keeping evidence long‑lived and audit‑ready.
Your documents speak for your organisation. Make sure they say the right thing – secure, authentic, and unaltered. With QSeals, every document you send carries your organisation’s verified identity, backed by a qualified digital certificate issued by a Qualified Trust Services Provider.
Qualified Electronic Seals vs. Electronic Signatures.
Different roles. Different strengths.
Qualified Electronic Seal (QSeal)
Proves the document comes from your organization and hasn’t been altered. It guarantees origin and integrity. It does not express intent or approval of the content.
Best for: Automated, high-volume outbound documents such as statements, confirmations, invoices, or notices.
Electronic Signature (eSigning)
Captures a person’s intent to sign. It links an individual to the document and confirms their approval.
Best for: Contracts, agreements, and any document that requires a named individual’s consent.
Purpose-Built for Where Proof-of-Origin is Essential.
Financial Services
Customer statements and confirmations – account statements, fee disclosures, transaction confirmations
Insurance (P&C/Life)
Policy issuance and renewals – policy schedules, coverage confirmations, cancellation letters
Health Insurance
Benefit statements, reimbursement decisions, coverage confirmations and other customer communication outputs
Public Sector / eGovernment
Any official documents from permits to certificates, tax letters or citizen notices
Telco
Customer contracts, plan changes, roaming notices, device financing confirmations
Utilities & Energy
Billing and regulatory notices, invoices, tariff updates, disconnection warnings, meter communications
Mobility & Travel
Ticketing and service evidence, booking confirmations, invoices, delay certificates, refund decisions
Healthcare Providers
Patient documents, appointment letters, discharge summaries, billing statements
HR & Payroll
Employer-issued documents (payslips, employment confirmations, policy acknowledgements)
Logistics & Supply Chain
Proof and compliance documents, delivery notes, chain-of-custody records, customs/shipping docs
Cybersecurity & IT operations
Security evidence packs, audit-ready reports, change approvals and policy exceptions
Software Platforms (SaaS)
Document generation at scale – invoices, certificates, reports, and customer-facing PDFs issued from your platform
Real Estate & Property Management
Tenant communications – rent statements, service charge notices, compliance certificates
High-volume Enterprises (any sector)
Mass outbound communications – customer letters, product updates, compliance notifications
AI & Automation (agent-driven workflows)
System-/agent-generated outputs – decision letters, confirmations, data records and execution receipts
Marketplaces & Platforms
Trustworthy seller/buyer documents and communications – confirmations, payout statements, dispute outcomes and platform-issued notices
Why Businesses Choose IDnow Qualified Electronic Seals:
eIDAS-qualified assurance for the highest level of regulatory recognition and trust
Built for efficiency and UX at scale for faster issuance
Independently verifiable proof, reducing disputes and claims
Enhanced protection against fraud with certified HSM-based infrastructure
Reduced audit and compliance workload with paperless evidence of the entire customer lifecycle
Simple integration into existing workflows and document systems
Fast deployment with flexible hosting options from remote to on-premise
Simplified procurement for IDV, eSigning, sealing and archiving through one integrated vendor
Customisable & embeddable experience, including white‑label options
One Integration. Many Services.
Integrate once with IDnow via a standard API and unlock the flexibility to apply the right signature type for each use case, without rebuilding your stack. With a single integration, you can combine into one streamlined trust process:
- eSigning,
- Identity Verification,
- Qualified Trust Services (including timestamps, verified credentials and qualified archiving)
The result is faster rollout, fewer moving parts and a consistent chain of evidence from issuance to long-term retention.
Seal your trust today.
Your documents are more than just files, they’re the foundation of trust between you and your stakeholders. Qualified Electronic Seals from IDnow give you the strongest assurance available: authenticity, integrity, and compliance in every interaction.