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SIGNIUS.

Summary

Signius is an electronic signature platform that enables natural persons and legal entities to sign documents digitally with varying levels of security and legal validity, including Qualified Electronic Signature (QES), Advanced Electronic Signature (AES), and Simple Electronic Signature (SES).

Service Description

IDnow Signius Platform (“Signius Platform”) allows natural persons (“User(s)”) and legal entities to sign documents digitally on behalf of the Customer. Users can provide electronic signatures via web interface or API integration, with AES and QES in accordance with eIDAS Regulation (EU) No 910/2014 on electronic identification and trust services.

The product is module-based and configurable, allowing Customers to adapt it according to their specific use case and regulatory compliance requirements in accordance with the regulatory framework applicable to them. For instance, eIDAS regulation for qualified and advanced electronic signatures, and applicable national laws governing electronic transactions. To understand its potential limitations, customers must refer to the specific technical documentation of the product.

Key Capabilities

Product Configuration: Customers may configure the product in terms of:

Electronic Signature Types

Three types of electronic signatures with varying levels of security and authentication requirements:

  • QES (Qualified Electronic Signature): The highest level of electronic signature under eIDAS, with legal equivalence to a handwritten signature; requires prior identity verification of the User
  • AES (Advanced Electronic Signature): Ensures authenticity and integrity of signed data; suitable for advanced business needs; User authentication may be sufficient
  • SES (Simple Electronic Signature): Indicates agreement or approval; suitable for low-risk use cases; no specific requirements on User authenticity

Document Upload and Management

  • API-based document upload
  • Web interface for document upload
  • Document review display for User
  • Supported document formats: PDF/DOCX/XML
  • Maximum documents per certificate: 25
  • Maximum signatures per request: 25
  • Maximum total size per signature request: 50 MB

Certificate Issuance and Signing

  • Certificate issuance for signing
  • Digital signature application to document
  • Signed document delivery to Customer

Identity Verification and Authentication

  • Mandatory identity verification for QES via integrated certified methods:
    • Video Identification
    • Automated Identification
    • Pre-identified data from trusted sources
  • User Authentication via 2FA/MFA:
    • SMS OTP
    • Mobile token
    • Biometric authentication
  • Streamlined authentication for AES
  • No authentication requirements for SES

Personal Data Collection

  • QES certificate (minimum required):
    • Full name
    • Identification number
  • AES certificate (minimum required):
    • Full name
  • SES certificate:
    • No minimum data set required
  • Additional data points (collected if available during identification process):
    • Date of birth
    • Place of birth
    • Nationality
    • Address (Street, Street Number, City, Zip Code, Country)
    • Type of identity document
    • Issuing country
    • ID card number
    • Validity date / Date of expiry of the document
    • Date of issue of the document
    • Language of identification
    • Mobile phone number
    • Email address
    • Gender
    • Colour of eyes

Optional Modules and Configurations

  • Validation of pre-identified User data (wallet): Signius Platform can validate pre-identified User data and, if needed, trigger a compliant identity verification step.
    • Archiving: Long-term archiving of evidence data and qualified timestamps.
    • Custom workflows: Advanced workflow engine for multi-signer scenarios, delegated signing, and group signatures.
    • Personalized branding: Customizable UI and notifications for enterprise customers.
    • Deployment: Options include fully managed cloud, hybrid, or on-premises.
  • Integration: the Signius Platform is compatible with major DMS, ECM, ERP, and CRM systems.

Standard Data Retention and Deletion

  • Standard data retention: signature data and process records made available to Customer and unless otherwise agreed in writing; deleted from production system within 60 days and from backup within 30 days
  • Data protection (according to Art. 4 No. 8 of GDPR where IDnow acts as Processor)

Service Hours

  • General service hours: 00:00–24:00 CET, seven days a week
  • Maintenance periods: excluded from Service Hours
  • Automated signing service: available 24/7 subject to technical availability

Compliance Summary

Signius Platform supports regulatory frameworks including the eIDAS Regulation (EU) No 910/2014, where Qualified Electronic Signatures (QES) carry the same legal weight as handwritten signatures when preceded by compliant identity verification. The Signius Platform is certified under ETSI and CEN standards (EN 319 411-2, EN 319 142-1), , and supports KYC, AML, and CFT requirements through integrated identity verification methods. Therefore, Signius Platform offers flexible electronic signature capabilities (QES, AES, SES) with configurable deployment options, where customers must verify that chosen modules meet their specific regulatory requirements and ensure compliance with applicable jurisdictional standards.

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